Security & Traceability: ensuring the success of your Quality audits

Security & Traceability: ensure the success of your Quality audits

Quality process management

A survey carried out by Archimag for DocuWare in January/February 2023 among 50 Quality Managers revealed that 74% of them believe that the management of their quality processes can be improved and 13% think that it needs to be completely reviewed.

Among the major problems raised by Quality Managers, workflow management, archiving and accessibility of information, as well as classification rules are subjects of concern. These challenges highlight the importance of adopting solutions like EDM to address these issues and improve daily document management and audit preparation.

Why consider a GED to manage Quality documentation and processes?

Such as ISO 9001 and its sectoral variations, as well as standards ISO 14001, ISO 22000, ISO 50001, OHSAS 18001, etc., have made compliance a priority for many companies. The GED offers a transversal solution to comply with regulations.

By reducing paper consumption and promoting the use of digital documents, companies can reduce their environmental impact.

By centralizing documents in a digital cabinet, with access rights per user, companies can guarantee the confidentiality and integrity of sensitive information.

A crucial need for Quality Managers, who must be able to manage the different versions, comments and annotations from different contributors. EDM allows you to track document history transparently.

With the explosion of data around the world, traditional document management is becoming increasingly inefficient. EDM offers a solution to effectively manage this data growth and enable fast and accurate searching.

The collaborative features of EDM make it particularly suitable for all company departments, from marketing to finance, including legal and quality. This global approach makes EDM a preferred choice compared to solutions specifically dedicated to quality.

The advantages of EDM for the management of Quality documentation

Traceability and Structuring of documents : The EDM allows you to create an identity card for each document, listing all the information allowing it to be identified and tracked, such as the title, date, reference, version, language , etc. This guarantees complete traceability of documents and facilitates their management.

Accessibility and Monitoring of the life cycle of documents : Thanks to the EDM, each document is easily accessible, and its life cycle can be followed through its distribution circuit, revision/validation, consultation reports, control of the use, etc. This ensures that information is available and verified at all times.

Security and Confidentiality of documents : By centralizing documents in a digital cabinet with access rights, the EDM protects confidential documents and guarantees their security. No more risk of lost or misplaced documents.

Saves time and makes searching easier : The “full text” search function allows you to quickly find any document in a few seconds, using keywords such as a reference, a supplier or a product code. This is particularly beneficial during quality audits where speed of access to documents is essential.

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GED offers a global and transversal approach for the management of Quality documentation and processes. By meeting the needs of traceability, accessibility, security and time saving, it becomes an essential ally for Quality Managers. By adopting an EDM, companies can better document and control their quality management system, while complying with current standards and regulations.

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Security & Traceability: ensure the success of your Quality audits

Quality process management

Why consider a GED to manage Quality documentation and processes?

The advantages of EDM for the management of Quality documentation

Succeed in your Quality process dematerialization project

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