ALKAR group

Dematerialize internal and transversal processes within the group

The ALKAR group , made up of 8 entities (ALKAR SCOP, ALKAR GARONNE, ALKAR ATLANTIQUE, ALKAR MEDITERANNEE, ALKAR ALUMINUM, ALKAR EXPORT, ALKAR METALLERIE, ALKAR MAYOTTE) has started a reflection around the modernization and digitalization of its internal processes.

Discussions with ALKAR led BELHARRA NUMERIQUE to recommend a dematerialization solution to ensure optimal functioning of the company, and thus increase productivity.

Therefore, the DocuWare GED was chosen because of its common objectives with ALKAR, namely: the elimination of paper, the streamlining of processing processes as well as the security, sharing and traceability of documentary processes. Interoperability with Onaya ERP and Sage accounting software made DocuWare the ideal EDM solution to meet ALKAR's interfacing needs. The transversality of DocuWare will also make it possible to dematerialize, in the long term, all the processes common or not to the 8 entities.

Currently, the ALKAR SCOP entity processes more than 400 orders and 600 supplier invoices per month.

ALKAR metal frame Belharra Digital

The challenges of the project

Functional principles

  • Storage of documents: plan/diagram, order, supplier invoices, credit notes, etc.
  • Document validation workflow every step of the way
  • Automatic creation of the documentary bundle via a common order number to ensure a reliable audit trail
  • Automation of sending credit note requests during disputes
  • Upload invoice payment information from the DocuWare side

Operational benefits

  • Quick and easy access to all invoice status information
  • Complete and reliable traceability of each order/invoice
ALKAR group

About

Founded in 1983, ALKAR is a cooperative production company (SCOP) specializing in metal frames.

Initially focused on the construction of agricultural buildings, ALKAR's activity has expanded to the realization of increasingly complex and important industrial and tertiary projects.

Today, ALKAR operates throughout the south of France and beyond thanks to its 7 subsidiaries and commercial agencies located in New Aquitaine, Occitanie and overseas territories.

Over the years, ALKAR has regularly increased its potential by renovating and expanding its manufacturing unit, modernizing its means of production and its offices located in Mauléon-Licharre.

Through the implementation of cooperative principles, ALKAR asserts its attachment to people, to the territory, to the sustainability of work tools and jobs.